Posts Tagged fax machine

Fax to Email – Are You Up With It?

Many people may mock faxes, but it looks like faxing is here to stay. As much as many businesses still rely on paper trail due to its easy mode of filing, if organized well, the reality is you can still send and receive faxes through paperless solutions that don’t need an actual fax machine.

Fax to Email is a service where you use your email to send or receive fax, as opposed to using only phone networks with a fax machine. The good thing with this service is that you don’t necessarily need a landline phone number (traditional faxing), fax machine or fax modem card connected to your computer. All that you require is an account with a fax to email provider, Internet connection and email program.fax-to-e-mail

These providers charge a certain fee for use of this service, and if you are one of those that don’t send faxes that much often and would rather prefer a free service, there are a couple of online resources actually. Examples include GotFreeTax, FaxZero, PopFax, TPC Fax among others. The problem with these freebies is that they limit the number of faxes you can send in a day and some also allow for advertising on the cover page of your fax. That’s how they pay for it.

Let’s take a look at the better, paid option.

Getting Started

First and foremost, carry out a search to determine which fax to email provider offers the solution that suits you best. Examples of companies in Australia include Mbox, Ozetel, UTBox, Ozefax, just to mention a few of the established ones.

Sign up and the service providers will give you a fax to email number depending on your location. It’s also possible to get a 1300 or 1800 if you prefer. All faxes will be stored on your online account that you create. All that you need is a device that can send and receive emails (computer, tablet, smartphone etc), a registered account and an Internet connection, of course, and you are good to go.

Sending your Fax

Sending a fax is as easy as sending an email only that in this case you have to attach a document every time on the outgoing email. The best document format is usually in pdf format. After attaching your document, the fax to email service proceeds to send it as a standard fax.

It is also possible to send faxes directly from applications like Microsoft Word with services that are compatible with the Windows Fax Printer Driver.

Benefits of Fax to Email

Fax to email offers your business many benefits. For one, it is offers mobility in that you can access your faxes from any device with an Internet connection, no matter the time or location. You no longer need to wait by the fax machine to send pages or receive the transmission receipt, no paper jamming or going someplace else to send a fax.

Fax to email is simple to set up and use within just a few minutes. You can transfer your fax number or get a local one in no time. You don’t need a fax machine, telephone line or software. You are able to send faxes to numerous countries straight from your mailbox-Outlook, Gmail, Yahoo!, Hotmail or any other.

Fax to email is far cheaper than traditional fax. You don’t need to rent a phone line, buy a fax machine, meet costs associated with paper, ink, cartridges, toners etc.

Environmentally friendly-in a world that is changing and going green, it is only wise to shift from the traditional mode of faxing to the digital era that requires less paperwork as we strive to save our flora.

These are just a few of the numerous benefits fax to email can offer.

 

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